Administrator, Facilities & Sustainability (Asia Pacific)

Make an impact with NTT DATA
Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it’s a place where you can grow, belong and thrive.

Key roles and responsibilities:

• Supports and ensure that all maintenance and repairs requests received within the NTT DATA office environment and related buildings are carried out in line with the service level agreement
• Participate in Sustainability & Facilities related work including Business Continuity and Community projects and activities
• Supports and Coordinates the distribution of and response to all service requests related to the facilities
• Participates in daily building inspections and ensures that all work undertaken conforms to the Health and Safety Act
• Conduct daily walkabouts, checking the cleanliness of all areas, especially bathrooms, break rooms, and pantries
• Document and report on in-progress, new, and/or completed maintenance, and repair requests to management
• Co-ordinate routine maintenance and repairs schedules
• Assist with ensuring that the tasks are completed according to the schedule and update and maintain the maintenance database
• Ensure that buildings, offices, and equipment are maintained to the required standards and that service levels are met
• Provide support to ensure that all office facilities, tools, equipment, and stock (office consumable) levels are maintained and securely stored
• Liaise with all internal and external stakeholders including building services management, security, access control and cleaning staff
• Escalate non-performance of internal and external stakeholders to the management
• Approve all contractor documentation and maintain records such as permits, leases, and correspondence on behalf of NTT DATA
• Manages all administrative documentation including invoicing processes
• Supports the front office and responsibility for the reception area, ensuring the tidiness and presentable
• Receive and welcome guests and advise the relevant internal stakeholders of the guest/visitor’s arrival timeously when required
• Answer, screen, and redirect incoming calls, assist guests with bookings of transport etc. and support office BU administrators with mailing services if required
• Route emergency calls, forwarding them to the appropriate internal stakeholders, ensuring that the call reaches the appropriate person
• Perform administrative duties including updating information on the relevant systems and ESG platform.
• Sort mail and packages when required.
• Manage all logistics relating to meeting rooms/facilities
• Ensuring that detailed messages are passed on to relevant persons immediately
• Establishing and maintaining an electronic/manual diary for scheduled appointments
• Handling general queries related to our organisation.

Knowledge, skills, and attributes

• Highly motivated and has the ability to work independently and deliver quality work
• Excellent administrative skills including the filing of documentation, processing invoices for payments including excellent knowledge of MS Word, Excel and Powerpoint
• Detail-orientated with Excellent organizational skills; Ability to prioritize tasks and multi-task
• Solid verbal and written communication skills
• Knowledgeable of safety practices
• Excellent time management and project management skills
• Demonstrate a positive attitude towards work and can manage assigned job processes
• Ability to work well under pressure and respond readily to emergency situations
• Able to deal with people of all levels sensitively, tactfully, diplomatically, and professionally at all times with good interpersonal skills
• Proactive individual with a positive attitude towards work and an team player
• Ability to exercise sound judgment and display the ability to deal effectively with conflict
• Professional attitude and appearance.

Academic Qualifications and Certifications:

• High school certificate.
• Relevant vocational training.

Required experience:

• Experience gained in a similar role and preferably a related work environment.

Workplace type:

About NTT DATA
NTT DATA is a $30+ billion business and technology services leader, serving 75% of the Fortune Global 100. We are committed to accelerating client success and positively impacting society through responsible innovation. We are one of the world’s leading AI and digital infrastructure providers, with unmatched capabilities in enterprise-scale AI, cloud, security, connectivity, data centers and application services.  Our consulting and industry solutions help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have experts in more than 50 countries. We also offer clients access to a robust ecosystem of innovation centers as well as established and start-up partners. NTT DATA is part of NTT Group, which invests over $3 billion each year in R&D.

Equal Opportunity Employer
NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Join our growing global team and accelerate your career with us. Apply today.

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