Senior Document Controller

Title:

Job Responsibilities:

• Under broad direction, oversees and performs the full range of activities with associated with document management work on a Project which includes Vendor Document Management

• Coordinate execution of the document management plan incorporating contractual requirements of the assigned Project

• Guides and supervises personnel in the setup and execution of document management processes and systems

• Collaborates within the department and the Client

• Ensure work processes are aligned with project processes and contractual requirements

• Ensure document management deliverables are understood and delivered to contract, quality and schedule requirements, as well being responsible for measurable assets such as budgets, equipment, and staffing

• Manage document controller teams and allocating /assigning work to balance the workload

• Ensure work meets required HSE and QA standards

• Implements and executes the Document Management strategy in support of the scope of work performed and the specific Project needs and goals

• Accountable for the success of the Document Management activities and deliverables in accordance with the agreed schedules, milestone and cost, focused on aiding project goals and objectives

• Effective management of Document Management supply chain activities that ensure delivery of cost-effective services to the agreed scope of work

• Communicate/liaison with Project Management & Team, Client and Sub-Contractors effectively and resolve problems & issues relating to documentation, information and data

• Document distribution management

• Ensures consistent and common appropriate functional training and development programs are provided for all resources in support of Project operational needs

• Communicates regularly with Document Management employees by use of briefing sessions to share knowledge, best practices and lessons learned

• Ensures the correct establishment, utilization, maintenance and usage of Document Management processes, systems, tools e.g. IPMS (in-house system), Supplier Management, Documentum etc

• Management and operational prioritization of the document management team

• Understand limitations of the systems and adopt necessary changes to work practices and works with the database administrators to improve the service

• Set the satisfaction criteria for work processes and the standards for the document management team

• Contribute to the development and training of document management personnel

• Understand KBR Document Management Tools, Documentum, IPMS, WTT, WEBD3, for setting up relevant accounts and users tools issues

Job Requirements:

• Polytechnic/Graduate with minimum 15 years of experience

• Knowledge of EDMS systems (Documentum, PIMS etc) and computer technology

• Knowledge of Information Management systems and Philosophies is an added advantage

• Knowledge of Oil and Gas industry documentation

• Good communicator and motivator

• Development of procedures and work processes

• Awareness of Regulatory Authorities requirements

• Engineering / EPC project and its deliverables knowledge, Document Management Systems and issuance workflow

• MS Office applications (MS EXCEL / MS WORD / MS Power Point / MS Outlook), PDF tools

• Document Review Cycles and submissions, Engineering and Supplier Documentation and its workflow and submissions / Issuance process etc