Senior Property Officer

Job Title

Job Description Summary

Job Description

About the Role

• Issuing quotation to client on rectification/repairing works within tenant units as well as minor building rectification works.

• Following up with contractors on quotations, pricing and time coordination on the rectifications works.

• Updating client on work completions including updates to the system.

• Conduct daily inspections on general cleanliness of the premises and ensure that the cleaning team attend to the findings.

• Conduct inspection and assistance on soft services (Pest control, Cleaning & Landscape)

• Respond to tenants’ emails on issues related to complaints/ feedback, renovation/fit-out guidelines as well as permit to work.

• Sending circular emails to tenants on notices & announcements.

• Liaising with client FEM/cluster officers on tenancy related matters for all blocks and providing relevant updates. (e.g.: tenant’s disputes, tenancy, and space issues)

• Preparation of reports as requested.

• Updating of tenancy records & tenant contact list.

• Programming & adjusting air-con for the building.

• Access card programming.

• Familiar with fire protection system – isolation, resetting, etc.

• Conducting vacant unit inspection on site and preparing reports including occupancy rate report and submitting to client monthly.

• Preparing various tenancy documents including Key Collection/Key Return/Pre-Termination Inspection and submitting to client & tenants.

• Conducting and attending unit handovers & takeovers with incoming or outgoing tenants.

• Attending to pre termination inspections of units and advice tenants on the reinstatement guidelines following client requirements.

• Assist and follow up with termination of units and reinstatement works.

• Ensuring all reinstatement and renovation works in units are done in accordance with tenancy agreement and contract requirements.

• Assisting with tenants viewing units (e.g.: locking and unlocking of unit)

• Any other tasks as may be assigned.

About You

• Diploma in Facilities Management or relevant field

• 3 years of relevant Facilities Management experience

• Experience in Retail Mall Management would be highly advantageous

• Working location: Central part of Singapore

• Do expect a 5.5 day work week